Event Producer

Job description

The EnsembleIQ Event Producer will annually lead specific event execution for 12 to 15 events across North America. Tactical execution will revolve around assisting Event Director in developing key parts of each event’s timeline/workback schedule, owning the on-time and on-budget execution of the assigned parts of the timeline/workback schedule, developing costings for the assigned timeline/workback schedule elements, sourcing internal resources or external suppliers for these elements, and ensuring adherence to budgets and on time delivery.

The ideal is a highly collaborative problem solver demonstrating positivity and a “can do” attitude. 5+ years of in-person event experience and 1+ years of virtual event experience. Conference, Awards and experience with events of any of the CPG, Retail, Drug/Pharmaceutical, Convenience, Restaurant, Hotel, Grocery industries a plus. Ability to converse and write in French Canadian also is a plus but not required.

SPECIFIC RESPONSIBILITIES INCLUDE:

Event Production

Lead all event production related elements for virtual, live and hybrid events

  • Point of contact for creation of event specs.
  • Works closely with Event Director to coordinate logistics, provide timelines, costing and any show related information.
  • Scheduling onsite load-in and load-out for all parties including sponsors/ exhibitor activations.
  • Responsible for proactively identifying resources requirements with VP, Events & Conferences.
  • Lead on speaker management from pre-event through to execution.
  • In partnership with the Event Director, create all production run of shows (for rehearsals and day of).
  • Ensure all scripts have been received and verified against the run of show.
  • Liaise and engage with sponsors on activation and onsite requirements.
  • Liaise with sponsors directly to ensure their requirements are being met and they have received proper training on tech platforms, where applicable.
  • Create and send sponsor documentation as related to each event (FAQ, support, communications) – not including show production.

Speaker & Presenter Management

Act as the main contact for speaker management

  • Once introduced by the content director, engage directly with all speakers to schedule all event related elements (recordings, rehearsal, arrivals etc.)
  • In partnership with Event Director, collect all presenter AV and technical requirements
  • Collect and distribute all presenter slides and event related materials (bios, headshots, waivers, etc.)
  • Create and manage all speaker communications, information and FAQ related to the show

Virtual Tech Platform

For all virtual or hybrid events, they own the tech platforms for each event

  • Build all elements of virtual event (webinars outside of GlobalMeet, booth development, chat function, 1:1 rooms) and ensure technologies work seamless together when required
  • Act as they key point of contact for each platform for respective event
  • Test speaker equipment and connectivity, provide backgrounds and ensures all technical elements running smoothly in advance

Live Show Production

In typical live production event

  • Handle any issues as and when they arise and oversee problem until resolution
  • Schedule appropriate parties for staging and technical rehearsals
  • Work with Event Director to coordinate logistics (i.e. stage furniture rentals, green room requirements, etc.)
  • Work collaboratively with appropriate parties to ensure objectives being met

Cross-Functional Collaboration

Be a central source of event expertise across organization on show production

  • Work with internal stakeholders to properly understand their objectives to develop show experiences
  • Works with external stakeholders and vendors to understand and develop mutually beneficial event best practices documentation and timelines

Job requirements

  • 5+ years of in-person event experience 
  • 1+ years of virtual event experience
  • Experience with complex virtual event platforms (not zoom, go-to meeting, webex, or cvent)
  • Conference, Awards and experience with events of any of the CPG, Retail, Drug/Pharmaceutical, Convenience, Restaurant, Hotel, Grocery industries a plus. 
  • Highly collaborative problem solver demonstrating positivity and a “can do” attitude. 
  • Bachelors degree